Which records should a contractor retain for each alarm installation?

• A. Only invoice.
• B. Only user manual.
• C. As-built drawings, device list, programming data, test and maintenance logs, and permits/inspection documentation.
• D. Only warranty.

Answer: (C)

Recordkeeping for alarm installations should include as-built drawings, the device list, programming data, test and maintenance logs, and permits or inspection documentation. This set of records captures exactly what was installed, where it’s located, and how it’s configured, which devices are in the system, and the specific settings that control behavior and access. It also documents that the system has been tested, serviced, and kept up over time, and that all necessary permits and inspections were completed. Together, these records support ongoing maintenance, troubleshooting, warranty claims, and compliance checks in the event of audits or updates to the system.

Relying on an invoice or a warranty alone doesn’t provide the full picture you need. An invoice shows payment but not the actual installed equipment or configurations. A warranty covers coverage but not the installation details or service history. A user manual describes how the system should operate, but it doesn’t reflect what was actually installed or how it’s been configured or tested.